Add：128, high-tech development zone, Tangshan, Hebei Province, P.R.China Tel: Fax:
Date: September 2, 2011
Mr. Barack Obama White House Washington D.C. U.S.A
Dear Mr. President:
We take great pleasure in inviting you
rd
to attend our fifth anniversary on the 3 September in Room 1-4 Building A.
Regards,
XXX President
Cc: Carbon Copy
Types of letters we are using in business:
Inquiry /
To quote/ A quotation
Offer
Bargaining
Letters concerning shipment, packing, insurance, complaints and dispute settlement, etc.
Casualty insurance
It is not wise to wait for customers. We can take initiative by sending letters to potential customers/suppliers.
Your firm = your company
A law firm
I would recommend Mr. Li as your sales director.
James Oliver & Co. 常记家具
With whom: whom refers to James Oliver & Co.
Model 型号
We shall be glad if you… We will appreciate it if you…
A copy of 一份
We are sending you a copy of our latest pricelist for your reference.
Illustrate
Can you illustrate how this product create cost-effectiveness for customers?
Save money for customers
Illustrated catalog Exhibition
New arrivals for this fall
As requested… 按贵方九月一日询盘中的要求
Enclose 随函寄去
I’m enclosing a copy of our proposal for investment in East Asia. I enclose…
I am writing to complain
about your delay in delivery. The above-mentioned issues…
Advantages of this product:
Power consumption Consume consumer Consumer goods To expand internal consumption
You will find particulars of our terms…
Here Particular means : details, or detailed information. Terms: 条款
在产品目录内封页上，您可以看到印刷的我方的交易条件。
We look forward to + 名词或动词ing形式 Trial order 试订单 To place a trial order
Enable sb. To do 使…能够 Mobile phones enable people to get connected at any time wherever they are. 期待着您的试订单。通过试用，您可亲自了解我们产品的高质量和高效率。
现在，请看一下第二页的conversational language 版本。比较一下，这两种语言风格的效果有什么不同。
A formal style, or a conversational style, which is better?
Normally, we do not write formally on everyday occasions, including in an ordinary business context.
This is an invitation for offer (tender/bid), inviting potential suppliers to make offers for equipment.
Think of sth/doing sth Would you like to order?
Drawing / painting
As…
As chief executive of the company, he is responsible for daily operations.
The computer is used as an important aid in teaching. 我公司中标了中国西南部一储水工程，欲在中国订购一批设备，具体要求参见图纸和规格。
Successful bidder: a winner in a bidding.
Conserve: conserve rare
resources / protect the environment.
根据合同，五月开始施工。
On site 在（施工现场），比较 on the spot.
所有投标书须在本月底以前送达我公司北京办事处，地址：
This offer is open subject to your reply reaching us not
later than September 7, 2011.
Please note that this is the rock bottom price.
Please not that we do not consider any offer that reaches us after that date. Offers that… will not be considered
Please… so that…
I love you / you are loved I was hurt / you hurt me
我们看到贵公司在中国日报上的广告，对贵公司的新产品很感兴趣。请寄来最新价目表和商品目录。期待您的回复。
Dear Sir or Madam:
We saw your Ad in China Daily and were interested in your new products. Will you send us a copy of your pricelist and catalog.
We look forward to your
reply.
我们从伦敦商会得知贵公司行名。我们欲购各种高档茶杯和咖啡盘。若您能提供上述商品，请惠寄样品，并附上最新价目表和带图解的目录。望早日回复。 We got your name from the Chamber of Commerce in London. We are looking for high-grade tea cups and coffee saucers. If you are in a position to supply the above items, please send us
some samples together with your pricelist and illustrated catalog. Your early reply will be appreciated. I appreciate it.
Categories
Dinnerware offer
我们供应各种计算机硬件，它们品质优良价格优惠，在欧洲和北美非常畅销。
We supply different types of computer hardware of superior quality and favorable prices. These products are well received in…
This product is of high quality.
Offer:
An offer is a promise to sell based on specified terms and conditions.
A firm offer is one that remains valid for a specified period of time. Business is concluded upon the buyer’s acceptance of a firm offer.
A non-firm offer is one that can be revoked by the seller
at any time. When a non-firm offer is accepted by the buyers, business is not concluded until such acceptance is confirmed by the seller.
An inquiry is a request for information or for an offer.
An inquiry:
Dear sir,
We would like you to quote for the following products of your company:
1. calf shoes 2. tie shoes 3. ladies calf
We are sending some samples to you for your reference 寄去一些样品供您参考。.
We await you prompt
response. 即时回复。
Confirm: 确认，承认 近义词：acknowledge
Of 的用法：
Product of high quality 当然，也可以说 quality product。
Identical to: 与…一样的, 比如 identical twins Identify: Identity = ID
We can product products of identical type and quality to the sample. 我们可以生产与样品规格及质量相同的产品。
Based on your annual requirements, we offer as follows 根据您每年的需求量，我们报盘如下。
Per Annum 每年 Annual 每年的 Annuity 年金
Require Requirement Based on
商务信函的貌
中礼（
courtesy）
etiquette,
Eg. Thank you for your inquiry of March 8.
Many thanks for your information on the local market.
Reference: 可以指信函的编号。 Eg. MN/IO
MN are initials of the writer, and IO are initials of the typist.
Have pleasure in
doing sth… 类似的表达方式： Be pleased to do…
很荣幸地收到贵公司3月8日询盘（编号MN/IO）。现报价如下：
Men’s shirt Blouse 女衬衫
He or she “Chairperson”
As per : according to Size: 尺码，尺寸 A sort of…
Assorted 各色的，各种
in
stead of “chairman”
各样
Packed in (不用by) Eg.
Packed
in
wooden cases. 以木箱包装
Box 在这里做动词，意思等于pack in a box.
Individual 个体，个人 Individually
BDD Partners 公司名称 Custom
Interior design 内饰设计
Consulting service 咨询服务
Fine selection of 精选的…产品
interior
design 定制装潢设计
Negotiation on price
Good news / bad news
Care has always to be taken to maintain long-term
friendly
relations, especially when bad news is involved.
Have been a
Common experience: As soon as
Will not exceed 5% 共同经历，普遍经历的事。 Steady: go steady A steady increase in costs has caused us to raise our prices.
涨价已出现了持续的普遍
上涨，因而我们自身的成本也在继续增加。
Economy: money.
以前，我们还能通过在其它方面的节约来抵消成本上升的影响。
Till/ until
saving
Avoid/ avoidable Take effect: 生效 Revise: change 修改 新价格将于7月1日开始实行，我们正在编制新价目表。编制完成后，我们将把新价目表发给所有客户。 Copy：一份 a copy of
但我们向您保证，提价幅度不会超过5%。希望您理解我们所做的决定。 Exceed: 超过 Eg. we
For offer
orders a
5%
exceeding 500 M/T,
discount.
Sincere, considerate, friendly
Example letter 2 This is a reply to customer’s are too high.
claim
that quoted prices
Thank you for your fax of 22 August. We are sorry that you find our prices too high.
比较 quote / coat Our quoted price 我们所报的价格
Leave us with a small profit 给我们留下的利润很少。
If it were not for sth 如果不是因为…的原因
Regular order 经常的订
单
regular
customer 常客
如果不是从一些客户那里得到经常的订单，我们甚至连这个价格都报不上。 Regular orders (that) we receive from
Make allowance for / allow for 留有余地，考虑到…的因素
我们的报价已经充分考虑到大订单的因素。
We have already fully taken large orders into when prices.
As you know = as you are aware
consideration quoting
our
Operate 运营，经营 In which we have been forced… 在这样的市场上，我们必须…
您知道，我们所在的市场竞争非常激烈，我们必须把价格压到最低。
Minimum / maximum
练习：
Thank you for your inquiry of March 2 for two tons of apricot kernel. As per the sample you sent us, we quote as follows:
Concerning
your
inquiry of… we quote
as follows according to your sample:
Commodity (name of goods): per sample)
Grade: 2
Packing: in cartons
sweet
apricot kernel (as
Delivery: May / June
Payment: irrevocable credit.
of
by
letter Reach:
This offer is valid subject
to
your
acceptance reaching us not later than 12:00 noon time this Friday. Revoke: 撤销 Revocable irrevocable
/
An order includes such information as:
Commodity, quantity, unit price and total amount,
delivery
date, packing terms, payment terms, etc.
Find: 发现，认为 find sth + 形容词 We find your price rather on the high side. 我们觉得你方价格有点高。
He was found guilty by the jury. 他被陪审团裁定为有罪。
Some were at
packages found
badly
of
damaged on arrival
the
port
destination. 货物到达目的港时，有些包装出现严重损坏。
The terms as agreed upon: 约定的条款
Prices as stated in your quotation of 3 Oct
to
include to
final
delivery
destination 价格如你方10月3日报价所述，包括到最终目的地的运费。
Japanese yen J Hong HK$
Kong
dollar
Payment to be made in sterling within one month of the arrival of
the
goods
at
Liverpool. 货物到达利物浦后一个月内以英镑付款。
Insurance to be
arranged by you with a Lloyd’s broker. 由你方通过劳合社经纪商办理保险。劳埃德保险协会 AIG People’s PICC
Insurance
Company of China =
We will appreciate your
prompt
shipment. 期待你方即时发运。
Appreciate: 感谢
We would appreciate it if you quote us a most favorable price.
Order Form 格式订单
In business, you do not have to write a letter each time you place an order with your
supplier.
An
order form can be used to save your time errors.
and
avoid
Covering letter: 当你发格式订单的时候，需要填写一封covering letter表示礼貌。
Enclose 附寄，随函寄去 Enclosed please find a copy of our current pricelist. 现附寄一份现行价目表。
We enclose a copy of the draft contract. 附寄一份草拟合同。
Enclosed is a report on
the
financial of
the
position
company. 附寄有关该公司财务状况的报告。
Acknowledge 确认（收到） Letter
acknowledgement 认函
举例：
of
确We your
acknowledge order
No.
MX667 for 500 tons of apricot kernel. 确认收到贵方500吨杏仁订单第MX667号。
Acknowledge receipt of goods 确认收到货物
Be in receipt of 已收
到
Confirm acceptance 确认接受
Exception 例外条款 Inspect 检验 Defect 缺陷
The undersigned下列签署人= I 或者We Hereby 在此，兹
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